Steps to A Successful Webinar
Recently, we held a webinar on how to create a webinar and manage the presentation and several of you attended. We now have 4 webinars scheduled and all of us have parts to contribute and probably still have some questions. Three of these sessions contain topics to vote on so there are a few additional items involved and the State Planning Meeting will contain presentations from multiple speakers. All four will have one or more power point presentations. I have created this message to lay out the steps and give all a better oversight into the process and items needed.
In these types of meetings, most of the attendees are not on camera or microphone, but can make comments and ask questions by typing into a Q&A text box. This is monitored by a Co-organizer who will respond by typing or refer to a presenter or Organizer to respond.
- The Webinar Leader should identify all presenters and contact email addresses for invitation for registration as soon as possible.
- The Leader should provide a rough agenda outline early on and follow with final agenda the day before the session
- The Webinar Leader may want survey questions regarding the session and should provide those questions as soon as possible.
- Presenters and Organizers need a webcam and microphone to address the attendees. Headset with mike and USB connection produce the best results.
- If participants will need to speak (i.e. opening and closing prayer) please provide a list of these persons and their microphone can be unmuted for that purpose.
- We will conduct a dry run to test equipment approximately 2 days in advance of the live session.
- If you are using power point, you need to send it to me as I will be the operator so you can focus on the presentation. I need it two days before the session.
- If you are using a webcam, you should share it during your presentation and then stop sharing
- A Co-organizer will monitor Q&A for you, responding by typing or reading it aloud for your response as needed.
- You will receive a notification by email as being a presenter (or co-organizer) and a registration link.
- You should be logged into the webinar 30 minutes before the live session for any last-minute issues and sound check.
- Poll questions can be placed into a power point for voting or other responses. Please provide a list of these and indication as to when you want the poll conducted.
If you have any questions, you can reach me as below
Ed Broadhurst
Chairman, Leader Training
(619)633-9845